-Media and Public Relations
-Administrative and Financial Affairs
-Incoming & Outgoing
Media and Public Relations
This section is responsible for introducing the center’s role, mission and activities, utilizing all available audio, visual and readable mass media and following up all what is published about the center in order to enhance its role at the Arab, local, regional and international levels.
Tasks
-Writing news and reports.
-Covering all the news of the different mass media.
-Stating the intellectual frame that appropriates with a cultural charitable institution.
-Benefiting from the experiences of the media institutions and cooperating with them.
-Connecting between the audio and visual mass media and the center by cultural activities such as lectures, symposiums, training courses and visits of the cultural figures.
Public Relations Section
It is an active unit and communicative way aims to promote the relations between the center, the public and other institutions and it seeks always to show the good image of the center.
Tasks
-Receiving the center’s guests and introducing them to its departments and activities.
-Representing the center in local and international exhibitions.
-Enhancing ties of the cooperation, promoting the active interaction and achieving the mutual benefit between the center, the public and all cultural institutions.
-Giving a good impression about the center through spreading the center’s mission, achievements and services among the public.
Administrative and Financial Affairs
This section aims to lay and implement rules and policies for the administrative and financial affairs in order to help other departments of the center to do their duties and achieve their goals, and it follows up the financial state and staff affairs.
Tasks
-Organizing, developing and supervising the administrative work.
-Arranging and preserving the transactions’ archive to retrieve them easily.
-Implementing the rules and instructions related to the financial and administrative affairs.
-Direct supervising on the staff and activating their productivities and duties.
-Following up the working hours of the staff and controlling their vacations.
-Preparing advices of salaries and paying them.
-Storing and disposing from warehouses and providing purchases.
-Following up the financial affairs and payment according to systematic documents.
-Providing public services to all the center’s units.
Incoming & Outgoing
This section is divided into the following two parts:
Incoming
It registers all the cultural materials and the like received by the center through purchase, gift, exchange, letters or E-mail, gives them a serial number, enters information of the authorities on database and finally sends them to the concerned departments either by hand or by E-mail of the center.
Outgoing
All the cultural materials or letters and E-mails that get out from the center are entered with their attachments on database, given them serial number and sent them by air, land or sea shipment.
This sections follows and replies the correspondence between the departments, organizes the process of receiving the library and cultural materials and sends them to the centers’ department in addition to answer all the inquiries of the department concerning the incoming and outgoing letters.
The section also follows whatever received by the center such as (publications, manuscripts, gifts and CDs) and sends them to departments of the center with their related advices.